A useful request for quotation (RFQ) gives a supplier enough information to identify the products you need and explain the supply scope. For low-voltage electrical products, a model reference, a clear quantity and the project specification are more useful than a message that only asks for a price.
This checklist is for distributors, panel builders and project buyers preparing an enquiry for circuit breakers, voltage protectors, surge protection devices, automatic transfer switches or energy meters.
1. Identify the product and the exact model
Start with the product category and the manufacturer or model number, if you have one. Attach the existing datasheet, an approved product schedule or a clear photograph of the product label. Keep the model suffix and option codes visible: a similar-looking housing does not establish that two products have the same functions.
If you are sourcing a replacement, distinguish between an exact-model request and a request to review an alternative. State which requirements are fixed and which details still need clarification.
Copy the required values from your project documents instead of leaving the supplier to infer them from a photograph. Depending on the product, useful information may include:
- AC or DC application, specified voltage and frequency.
- Required current rating, pole arrangement and connection details.
- Mounting method, available dimensions and installation drawing.
- Display, communication or monitoring functions listed in the specification.
- Any specified accessories, labels or packaging requirements.
Mark unknown items as “to be confirmed” and identify the document revision you are using. This keeps an initial enquiry from being mistaken for a complete product specification.
3. Give quantities and the delivery destination
List the quantity for each model separately. If you are comparing an initial order with a repeat-order plan, show the two quantities separately too. Include the delivery country and city, your required delivery window and whether you want freight discussed as part of the quotation.
Ask the supplier to confirm current availability, order quantities, production or dispatch timing, quotation currency and validity. Treat these as points to agree for the specific order.
4. Request documents for the quoted model
Ask for the datasheet and dimensional drawing that correspond to the exact model being quoted. Where relevant, also request the available operating instructions and connection diagram.
If your project calls for particular test reports or certificates, identify that requirement and ask which documents are available for the quoted model. A brochure image or a document for another model leaves the requirement unresolved.
5. Compare the same supply scope
Before comparing totals, confirm whether each offer includes the same device variant, accessories, packaging, freight scope and documentation. Record open questions alongside each line item so that the final quotation can address them explicitly.
A message template you can adapt
Product category and model:
Specification or datasheet reference:
Quantity for each model:
Required options and accessories:
Delivery country and city:
Required delivery window:
Documents requested:
Details still to be confirmed:
Browse Soltree’s low-voltage electrical product catalogue, including automatic transfer switches, surge protection devices and energy meters. When your enquiry is ready, send your product requirements to Soltree for model information and a quotation.
